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Оголошення про тендер (rfq) Номер rfq: ucbi-062-с дата оголошення: 13 листопада 2015 Кінцевий термін подання: 20 листопада 2015 Опис: Постачання it обладнання для зони митного оформлення в Одесі

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Оголошення про тендер (rfq) Номер rfq: ucbi-062-с дата оголошення: 13 листопада 2015 Кінцевий термін подання: 20 листопада 2015 Опис: Постачання it обладнання для зони митного оформлення в Одесі




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Issuance Date: November 13, 2015


Deadline for Offers: November 20, 2015
Description: Supply of IT equipment for Customs area in Odesa
For: Ukraine Confidence Building Initiative (UCBI)

Funded By: United States Agency for International Development (USAID),

Contract No. AID-OAA-I-14-00006,

Task Order No. AID-OAA-TO-14-00015


Implemented By: Chemonics International Inc.
Point of Contact: tender@ukrainecbi.com
***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal submission:


  • Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.

  • Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.




  • Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.

  • Certify that all information in the proposal and all supporting documentation are authentic and accurate.

  • Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.

Please contact Christopher Scott (cscott@ukrainecbi.com) with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above.



Section 1: Instructions to Offerors
1. Introduction: The Ukraine Confidence Building Initiative (UCBI) Project is a USAID program implemented by Chemonics International in Ukraine. The goal of the UCBI is to support the transition in Ukraine. As part of project activities, UCBI requires the purchase of IT equipment to assist local organizations.

The purpose of this RFQ is to solicit quotations for these items.


Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration

2. Offer Deadline and Protocol: Offers must be received no later than 18:00 local Kyiv time on November 20, 2015 by email to tender@ukrainecbi.com .
Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.

3. Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 16:00 local Kyiv time on November 17, 2015 by email to tender@ukrainecbi.com. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by Chemonics will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Chemonics or any other entity should not be considered as an official response to any questions regarding this RFQ.


4. Specifications: Section 3 contains the technical specifications of the required items. All commodities offered in response to this RFQ must be new and unused.
Please note that, unless otherwise indicated, stated brand names or models are for illustrative description only. An equivalent substitute, as determined by the specifications, is acceptable.

Please also note that the items requested in this RFQ are broken into 4 LOTs. While preference will be given to offerors who can address all lots listed in this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the UCBI Project.




5. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs.
Все включено, іноді все враховано (англ. All-inclusive resort) - система готельного обслуговування, за якої харчування та алкогольні напої включені у вартість проживання. Вперше концепція «Все включено» була запропонована французькою системою клубного відпочинку «Club Med».
Pricing must be presented in UAH. Offers must remain valid for not less than thirty (30) calendar days after the offer deadline. Offerors are requested to provide quotations on their official quotation format or letterhead; in the event this is not possible, offerors may complete the table in Section 3.

In addition, offerors responding to this RFQ are requested to submit the following:




  1. Organizations responding to this RFQ are requested to submit a copy of their official registration or business license.




  1. Individuals responding to this RFQ are requested to submit a copy of their identification card.


6. Delivery: The delivery location for the items described in this RFQ is: Customs area, Odesa, Sea Port, 6 Primorska Str.

As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.


7. Source / Nationality / Manufacture: All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Ukraine.

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.



8. Warranty: Warranty service and repair within the cooperating country is required for all commodities under this RFQ. The warranty coverage must be valid on all commodities for a minimum of twelve (12) months after delivery and acceptance of the commodities, unless otherwise specified in the technical specifications. At the time that any commodity is transferred to the Government of Ukraine, the Project Grantee, or another entity within the cooperating country, all rights to warranty support and service shall be transferred with the commodity to that entity’s end-user.

9. Taxes and VAT: The UCBI Project is exempt from cooperating country taxes, duties, and VAT. Therefore, UCBI shall pay for the cost of services exclusive of VAT.
Chemonics International Inc. is implementing international technical assistance programs and projects in Ukraine in accordance with the Agreement between the Government of the United States of America and the Government of Ukraine about Humanitarian and Technical Economic Cooperation of May 7, 1992 (hereinafter referred to as “Agreement”). Chemonics has to purchase goods, works and services in order to carry out the above mentioned international technical assistance project. In accordance with the abovementioned Agreement and Procedure of engaging, using and monitoring international technical assistance approved by the Cabinet of Ministers of Ukraine Resolution no. 153 (153-2002-п) as of February 15, 2002, “On creating a unified system for engaging, using and monitoring international technical assistance”, the cost of such goods (works, services) is exempt from Value Added Tax (VAT).
Procurement of goods, works and services shall be made at the cost of the international technical assistance project and is relevant to the category (type) of goods, works and services mentioned in the procurement plan.
The Project shall provide the successful offeror with a copy of the registration card of the Project for purchasing the goods, works and services, issued by the Ministry of Economic Development and Trade and certified by the Project stamp, and a copy of the Procurement plan or an extract from the Procurement plan certified by the Project stamp.
The offeror shall submit a fiscal bill for goods (works, services) completed in accordance with the procedure set forth below and marked “Without VAT”. A fiscal bill shall include the grounds for VAT exemption (Project name, number and date of the relevant contract). The subcontractor shall submit the declaration to the state tax authority at its location taking into account the abovementioned operations and mentioning VAT exemption code #14010049 according to the Tax Exemptions Directory.
PLEASE NOTE: Offerors must affirmatively state in the offer that they understand Chemonics is VAT exempt and that this exception will be recognized for all invoicing. Failure to affirmatively state offerors intention to recognize the Ukrainian VAT exemption may be grounds for exclusion for consideration and award of a contract under this RFQ.

10. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

11. Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and is determined via a trade-off analysis to be the best value based on application of the following evaluation criteria. The relative importance of each individual criterion is indicated by the number of points below:



  • Technical – 25 points: Responsiveness to the technical specifications and requirements.

  • Delivery – 40 points: The speed of delivery.

  • Price – 35 points: The overall cost presented in the offer.

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Chemonics reserves the right to waive immaterial deficiencies at its discretion.


Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, Chemonics reserves the right to conduct any of the following:

  • Chemonics may conduct negotiations with and/or request clarifications from any offeror prior to award.

  • While preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the UCBI Project.


  • Chemonics may cancel this RFQ at any time.

Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to the UCBI Project for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners. Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.


12. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate Chemonics, the UCBI Project, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:




  1. Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.

  2. Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.




  1. No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.




  1. Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.

  2. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.


  1. The title to any goods supplied under any award resulting from this RFQ shall pass to Chemonics following delivery and acceptance of the goods by Chemonics. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to Chemonics.


Section 2: Offer Checklist
To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:
□ Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)

□ Official quotation, including specifications of offered equipment (see Section 3 for example format)

□ Copy of offeror’s registration or business license (see Section 1.5 for more details)
Section 3: Specifications and Technical Requirements
Section 4: Offer Cover Letter
The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:

To: Ukraine CBI Project


Reference: RFQ no. UCBI-062-C
To Whom It May Concern:
We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.
We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:






  • We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and

  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.

  • All information in our proposal and all supporting documentation is authentic and accurate.

  • We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.

Authorized Signature:
Name and Title of Signatory:
Date:
Company Name:
Company Address:
Company Telephone and Website:
Company Registration or Taxpayer ID Number:

Does the company have an active bank account (Yes/No)?


Official name associated with bank account (for payment):



Section 3: Specifications and Technical Requirements / Розділ 3: Технічні характеристики та технічні вимоги

The table below contains the technical requirements of the commodities/services. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format. In the event this is not possible, offerors may complete this Section 3 and submit a signed/stamped version to Chemonics. / У таблиці нижче наведені технічні вимоги до товарів/послуг. Учасники тендеру повинні подати пропозиції, що містять відповідну інформацію на фірмовому бланку або відповідно до офіційного формату пропозиції. Якщо це неможливо, учасники тендеру можуть заповнити Розділ 3 та подати його з підписом/печаткою до Кімонікс.


Line Item / Пункт

Description and Specifications / Опис і технічні характеристики

Qty / Кількість

Items and Specifications Offered / Пропоновані елементи та технічні характеристики

Unit Price

UAH / Ціна за од. грн.



Total Price

UAH / Всього грн.



1

Office projector with screen/офисный проектор с экраном

Projector - 2600-3000 ANSI lm; LCD; 1024x768/1280x800; HDMI/VGA; Lamp MTBF (Normal mode) > 4000hrs. Screen - 16:10, 100-150" (~ 280x180); wall mountain; motorized



2










2

All-in-one powerful printer (printer, copier, scanner)/МФУ

15 pages per minute; 15-20 th. pages per month; 20- sec lag time; Network interface; Automatic feed scanning; Laser A4; Cartridge Resource > 3000 pages PCL/PS; 50- dBA noise



46










3

Black and white printer/ч.б. принтер

15 pages per minute; 15-20 th. pages per month; 20- sec lag time; Network interface; Laser A4; PCL/PS; Cartridge Resource > 3000 pages PCL/PS; approx. 13" x 8.5" x 7"



56










4

Laptop/ноутбук

13" ; HD LED; Intel Core i5-5200U (2.2 ГГц); RAM 6 ГБ; HDD 1 ТБ; LAN; Wi-Fi; веб-камера; DOS; Windows 10; MS Office 2013; mouse



5










5

Interactive kiosk/интерактивный киоск

Touch screen LCD 17"; Intel Dual Core; Wi-Fi; Termoprinter; Box; Barcode scanner



4










6

Tablet/планшет

4 core; 10''-11''; RAM 2 Mb; ROM 16MB; 3G; WiFi; CMOS 8 mpx; 1920x1080(1200); Accum > 5000mAh; Android 4.x




40










7

Barcode scanner/сканер штрих-кодов

UPC/EAN, UPC/EAN с дополнениями, UCC/EAN 128; USB 2.0



20










8

Professional camera/профессиональный фотоаппарат

CMOS; 23.5 x 15.7; APS-C; 20 mpx; TFT-LCD display; VGA ( 640 х 480 pixels)



2










9

Operator panel/пульт оператора

9"; ОЗУ 512 МБ; Wi-Fi; Android



81










10

Screen for queuing system/экран для системы электронной очереди

Signage TV / indoor TV Panel: SmartTV; 40-42''; 1440x1080; LCD; 300 cd/m2; 178/178



12










11

TV set/телевизор

32''; LED; 1366 x 768 HD; USB; black



2










12

Computer packages/компьютер

Intel Core i3-5; RAM 4Gb; HDD 300Gb; LAN; Video (2 display supported); Windows 10; keyboard; mouse



75










13

Computer screens/компьютерный монитор

Display 19''-22''; HD ; LED; 250 cd/m2



75










Delivery time (after receipt of order): calendar days /

Тривалість доставки (після отримання замовлення): календарних днів

Length of warranty on offered equipment: years /

Гарантійний термін на пропоноване обладнання: років

Location of service center(s) for after-sales service, including warranty repair: /

Розташування сервісного центру(ів) для післяпродажного обслуговування, у тому числі гарантійного ремонту:

RFQ No. UCBI-062-C


Page of

Chemonics Doc No: FO.PROC.FT.010, REV. 001, 12/30/2014



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  • ***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****
  • Section 1: Instructions to Offerors 1. Introduction
  • Section 2: Offer Checklist
  • Section 3: Specifications and Technical Requirements Section 4: Offer Cover Letter
  • Section 3: Specifications and Technical Requirements / Розділ 3: Технічні характеристики та технічні вимоги
  • Line Item / Пункт Description and Specifications / Опис і технічні характеристики Qty / Кількість
  • Total Price
  • All-in-one powerful printer (printer, copier, scanner)/МФУ
  • Black and white printer/ч.б. принтер
  • Interactive kiosk/ интерактивный киоск
  • Barcode scanner/ сканер штрих - кодов
  • Professional camera/профессиональный фотоаппарат
  • Operator panel/пульт оператора
  • Screen for queuing system/экран для системы электронной очереди
  • Computer packages/компьютер
  • Computer screens/компьютерный монитор